Upgrade to API PRO 9

API Maintenance Systems released API PRO 9 in the beginning of the year. Users of API PRO 7 and earlier versions are therefore no longer supported.

Limited offer

Place your order for API PRO 9 before October 1st 2017 and we will include the new Mobile Module for free.

Key features in API PRO 9:

Visual Planning
The improved planning features makes it easier to plan preventive and corrective work on groups or individuals in a user-friendly way. The Visual Planning module provides an easy overview of the work load, the available resources and the used capacity all in one screen.

Multiple Plants in same database
The new architecture now supports multiple plants with financial transactions in different currencies, maintenance work in different time-zones, and data in multiple languages. All in the same database, which makes it possible to share spare parts and other common data among the plants. With API PRO 9 the various system options can be configured globally, per plant or per user.

Mobile Maintenance
With the API PRO apps for iPhone/iPad and Android devices, field workers can perform their maintenance activities online or offline. The apps provide easy access to technical documentation, results in more accurate registration, and facilitates efficient communication with photos and description of work done.

Analytics with QlikView
API PRO Analytics is the tool for organizations with focus on continuous improvement of maintenance operations, equipment availability, utilization of assets and maintenance costs.

The module provides the user with flexible tools for analysis and includes essential technical, economical and organizational performance indicators that can be analyzed in multiple dimensions.

Integration to ERP and technical systems
The Integration module in API PRO 9 includes standard components for flexible integration to ERP systems, configurable import/export via files or web-services, and tools for collecting data from technical equipment to be used for condition monitoring and compliance with Industry 4.0.


New Modules

API PRO Analytics
The Analytics module includes an automatically scheduled generation of an InfoCube containing relevant raw data and calculated historic snapshots in an open format. The InfoCube data can be used for business intelligence analysis or simple KPI follow-up either using the included QlikView tool or your own BI tools. The Analytics module includes a QlikView document containing more than 60 predefined reports for flexible analysis of maintenance, downtime, stock value, purchasing, spare part usage and financial data.

Register events or incidents as Notifications in the system either via the normal API PRO client or using the Job request web portal. The notifications can later be used to generate work orders or linked to existing work orders.

Shift log book
Manage shift responsibility and register events during shifts. The shifts can be handed over or taken over by shift responsible persons. Notes and notifications can be registered on the specific shifts and this information can later be looked up and analyzed. The shift workers can create shift instructions for the workers on the next shift and check if the instructions have been read by the right persons.

Visual Planning
The Visual Planning module contains the Planning Board program which visualizes work orders, work suppliers, shift information and work load in one combined screen. The work orders and work suppliers can be fine planned by using drag-and-drop. Work in progress can be monitored directly on the planning board and delayed work can be re-planned immediately.

Permit to work (available from 9000B)
The Permit to Work module makes it possible to issue work permits for critical maintenance work. The module includes advances functionality for administration and approval of work permits and it also includes configurable lists of isolation and normalization activities (lock out and tag out).

The multi-plant module makes it possible for different plants to use a shared API PRO installation. The different plants can be in different physical locations and even in different time-zones, but all data is stored in a single API PRO database on a central server either installed on premise or in the cloud.

Multi-legal unit
With this module, the plants in the API PRO database can be configured to belong to different legal units. Each legal unit have its own base currency, which is used when creating transactions in the system. This way, the different plants can work in different currencies, while still use the same single API PRO database.

General system improvements

  • Multiple plants in same database. (Require Multiple Plants module)
  • Multiple plants with different currencies for transactions. (Require Multiple Legal Units module)
  • Support for plants in different time zones. (Require Multiple Plants module)
  • Plant- and user-specific system configuration.
  • Change log on system configuration.
  • Multi-language name values to be used to have different translations of spare part names or maintenance object names.
  • Dynamic fields make it possible to create new fields for any item in API PRO and include these fields in main and browse programs.
  • Smart client. The API PRO CSM client is automatically updated when new API PRO versions are installed on the server.
  • Dynamic storage and image preview. Documents, drawings, pictures, videos, etc. can be attached to any item in API PRO and can be stored either in the API PRO database, as files on the API PRO server or stored as links to a common file share.
  • Custom programs in menu and desktop makes it possible to create links (Hot icons) to normal API PRO programs using a custom screen design and a pre-defined filter.
  • Definition of GMP areas and non-GMP areas. Change log can be enabled for equipment in GMP-areas.
  • New user type – Technician user. The Technician user is a limited user, who can use the Mobile app for iOS/Android and the normal API PRO client to register and finish work orders and inspection activities.

Asset management improvements

  • Icon based visualization of priority in plant explorer.
  • Graphical Navigator can now display a graphical notification of new work orders in different areas of plant structure.
  • Criticality on work orders and equipment.
  • Inheritance of equipment responsible persons on equipment when creating work orders.

Work order management and planning improvements

  • Capacity groups for flexible grouping of work suppliers.
  • Week plan overview of shift and capacity groups for the current week.
  • Visual planning board for easy overview of resources, work to be done and capacity work load. (Require Visual Planning module)
  • Estimated duration on work order for more precise overview of planning situation.
  • More detailed planning of work suppliers with addition of start time on planned work supplier.
  • Sign on/off work order. Allow easy and accurate time registration and visibility of who are currently working on the work orders.
  • Extended work order approval for separating technical and financial approval of work orders.
  • Plan work suppliers and planned spares on each work instruction linked to a work order.
  • Register done/not done for each work instruction on work order.
  • Big tools planning. A maintenance object, which is used a tool (for example a truck) can be combined with a work supplier record and can thus be planned on work orders, time can be registered and so on.
  • Skills management. Match work supplier skills with required skills for specific equipment or work orders when planning the maintenance work. Keep an overview of the work supplier’s qualification and their training certificates.
  • Graphical visualization of priority and job status in Job Monitor and Work Order Accumulation.
  • Improved shift planning with color visualization of shifts and exceptions.
  • Extended functionality for copying work orders and templates – extended control of what data to copy before doing copy.

Calibration module improvements (require Calibration module)

  • Configurable approval procedures – up to 3 levels of approval for setup of calibration objects.
  • Configurable number of approvals of measurements.
  • Calibration approvals are included in approval monitor.
  • Interval controlled calibration activities either calendar-based or counter-based.
  • Calibration based on instrument type and/or specific reference equipment.
  • Relative deviation from actual reference measurement value.
  • Unlimited number of reference values per calibration setup.
  • Adjustment limit – the system will create a warning before the item is out of acceptance interval.
  • Graphical comparison of deviation of measurements of different reference values.
  • Calibration history – with printout of calibration certificate report.
  • Optional use of document templates.
  • Control of number of decimals per calibration reference value.
  • Dynamic color-indication of calibration status in plant explorer.
  • Calibration label print (available from 9000B)
  • Calibration work order that makes it possible to plan calibration activities with the normal work order planning tools. (Available from 9000B)

Inventory management / Stock management improvements

  • Multiple stock locations. Each spare part type can be on different stocks and on different stock locations within the same stock.
  • Classification of spare parts with eCl@ss or similar structured classification norms.
  • New accurate spare price calculation with new “Average price” method.
  • Average price history to support accurate stock value calculation on any date in the past.
  • Extended picking list functionality that supports supplying stocks and sub-stocks.

Purchase management improvements

  • Purchase organization. Mange suppliers in groups across different plants.
  • Approval forwarding. Configure a hierarchy of approval persons with different PO amount restrictions. When a user has insufficient approval limits, the approval will be forwarded to his approval superior.
  •  Purchase spare parts directly from imported supplier catalogues.
  • Procurement portal. Create purchase orders by selecting spare parts directly from suppliers web shop via OCI interface.
  • Select multiple spare parts from different lists and add to purchase order or purchase request in a single process.

Financial management improvements

  • Standard web-service interfaces for integration to ERP systems.
  • Extension of financial cost code dimensions to include debit cost type and cost carrier.
  •  Configure unlimited number of VAT rates.
  • Financial counter transaction management for handling corrections of transaction data – e.g. when registering invoice values that differ from ordered values.
  • End of month transaction management.
  • Full history of exchange rate modifications.

Technical improvements

  • Progress platform upgraded from Open Edge 10.2B to Open Edge 11.6.
  • Support for Oracle 11g R2 and 12c databases.
  • Support for MS SQL 2012 and 2014 databases.
  • New version of crystal report component for print-outs and report generation.
  • SOA interface – generic SOAP import/export web service (require Integration module).

API PRO Product Life-Cycle Plan

End of life for mobile PDA products: PDA work order and PDA inspection products are NOT supported from v9.0. On v9.0 the PDA products will be handled as customizations for the customers who use these products. This plan is generated in May 2017 and will change over time.

Level 1: Service packs and accumulated fix packs will be released. Customizations can be developed.

Level 2: Only newest service pack will be supported. No new service packs will be released. Customizations can be developed for newest service pack.

No support: No fix-pack or service pack releases. No new customizations. No direct upgrade tools to newest version (only to next major version).

 * The free upgrade to API PRO 9 does not include free consultant hours.

For further information on or a demonstration of API PRO 9, please book a web-demo or fill out the contact form to let us contact you.