API PRO software is designed to easily adapt to any industry of any size. Organization’s existing business processes and routines within the customer company are also easily incorporated into the software. One of API PRO’s many advantages is that the system isn’t developed for just one industry. API PRO can be used for maintenance management in diverse areas.

API Maintenance Systems has many years of experience and close cooperation with customers from different industries.  API Maintenance Systems knows about maintenance and we understand the demands of your business, regardless of the industry.

API PRO is successfully used in various industries:

    • Manufacturing and Process Industry
    • Food and Pharmaceutical Industry
    • Power and Utilities
    • Ports and Ports Operators
    • OEM & Turnkey Operators

Manufacturing and Process Industry

Today’s customers demand high-quality products. High quality products require high-class manufacturing with no impact on production. API PRO is the most optimal system for organizing maintenance management, production and down-time.

In manufacturing the focus is on keeping unplanned maintenance errors to a minimum in order to optimize the production budget and production time. In order to keep the repair time minimized spare part handling and unplanned corrective maintenance becomes an important issue. API PRO provides users with the tools needed to identify the ineffectiveness and to rapidly solve problems in real time when discovered.

A manufacturer’s goal is to produce the amount of the product that complies with the demands of the customers in a manner that is efficient and cost effective. API PRO offers a powerful and flexible planning functionality that supports companies in accomplishing this goal. With help from the analytics module, the maintenance activities and key performance indicators can be kept under surveillance to help ensure continuous optimization of production.

API PRO supports all of the activities necessary for an effective maintenance organization. It provides everything from planning tools and spare part/stock handling to work order handling (planning, execution, feedback and history tracking) and Purchase Management.

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Food and pharmaceutical industry

The pharmaceutical and food industry have high demands and regulations to follow to ensure that the product manufactured is of the highest quality. Maintaining high quality level and safety during all phases of manufacturing is a necessity. API PRO provides users with the tools needed to achieve this regulation and demand.

It is often a requirement to be able to document changes made to the production equipment. It is also necessary to keep track of maintenance procedures on how often they have been executed and whether or not any changes have been made. These requirements are specified by the American Food and Drug Administration (FDA). FDA requirements play a crucial role in any operation, especially within the pharmaceutical industry.

The API PRO Change Logging Module has been developed in close cooperation with API PRO customers who need to pass the requirements of the American Food and Drug Administration (FDA). This module provides a tool capable of logging all data changes in order to fully close the process.

With the change logging module, all changes in the central tables of the API PRO system will be logged. This makes it possible to view and document the status of many tasks. For example, it will allow users to track a machine at any time throughout its life. This gives software users full traceability for all machinery and all working procedures.

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Power and utility sector

The power and utility sector is one of the many industries where API PRO customers enjoy the benefits of industry tailored implementations. The Power and utility industries have special characteristics. They need to maximize availability and output in order to avoid a power shut down or black out. There are severe consequences that can arise if a breakdown happens. The loss of power, electricity, or heat can lead to worse consequences such as fires, pollution or other environmental risks.

In an industry where maximized availability, reliability and trustworthiness are crucial factors to stay competitive, it is important that key performance indicators (KPI) are kept under supervision and a dashboard is provided. The dashboard is where the key performance indicators of the plant can easily be kept under supervision. It is possible to make corrective decisions faster and more accurately with the starting point indicated on the dashboard.

The API PRO shift log book and permit to work modules are developed in close cooperation with our current customers in the power and utility sector.

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Ports and port operators

The equipment used at ports easily falls under the category “high-value capital assets”. API PRO is helpful in maintaining these type of capital assets. This enables the possibility to develop the full handling potential of the port and its equipment.

Maintaining a port is a high demanding and difficult task. Equipment needs to be maintained and tasks of different kinds are performed. If equipment is taken out of operation it doesn’t take long until the pressure of the work load quickly rises. API PRO provides you with the right tools to be able to control and optimize the productivity, and in doing so lowering the down time.

When working at a port it can be difficult to gain an overview of the total work area, so API PRO added the Graphical Navigator as the solution to this problem. In a simple and uncomplicated way, users can access the whole equipment structure. With the Graphical Navigator users can create a digital map of the surrounding area which assists in daily work activities. With the Graphical Navigator users can easily access information on different detailed levels just by a few clicks on the map. Each new click gives users access to a new level of information. For example, users can obtain a map of the complete area, which provides the overall big picture, and at the same time use the same program to create a work order for a specific object.

Furthermore, modules like, Stock Control and Purchase Management, are of great use to port industries. Stock control data is the information needed to tell API PRO which parts are located in which stock locations. The stock control data allows you to control stock quantities and do automatic reordering. By integrating the Stock Control module and the Purchase Management module, you will have access to fully updated information about stock levels, material availability, expected delivery dates for ordered parts and committed costs on projects at any time.

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OEM & Turnkey Suppliers

The technical documentation of a plant is expensive and often amounts to over 10 percent of the total plant costs. Construction, customer advisors, after-sales service and various sub-suppliers of the plant supplier try to design the technical documentation for their customers in a clear way. However they also need to fulfil the legal commitments.

With the solution for OEM and turnkey suppliers API PRO supports the transformation of technical documentation into e.g. counter based workflows for maintenance.

The advantages are twofold for suppliers and customers:


  • Functional integration of the documentation in the plant structure
  • Overview of yearly maintenance costs and resources
  • Spare parts included in the system with supplier information
  • Reduction of stop time for repairs
  • Predefined service agreements included in the system


  • Follow up of equipment related activities for audit trails and legally regulated proofs
  • Direct use of predefined maintenance activities
  • Follow up on all maintenance costs
  • Optimization of spare part stock
  • Reduction of unplanned stop time
  • Easy searching for technical data, documents, etc.
  • Effective resource planning

References - OEM and Turnkey Suppliers: